AI Automation
AI Automation that turns calls into booked appointments
We connect your phone, forms and calendars with AI workflows. Every lead is captured, qualified and routed to the right slot — without busywork.
- Capture every inquiry across phone, web and WhatsApp
- Auto-qualify and route to the right service and staff member
- Keep data clean with validation, logging and alerts
What we automate
We focus on the revenue-critical steps: first response, booking, follow-up and retention. Automations are documented, monitored and owned by you.
- Lead capture from calls, forms, Instagram and walk-ins
- Appointment booking, rescheduling and cancellations
- Post-visit workflows: reviews, rebooking and upsells
How it works
We start with a short discovery, model your services and rules, then build the workflow in modular pieces so you can scale later.
- Discovery: current tools, call volume, booking rules
- Design: service catalog, scripts, data model, edge cases
- Build & launch: integrations, QA calls, go-live and monitoring
Benefits you can measure
You see fewer missed calls, higher booking rates and faster response times within weeks.
- More appointments without adding front-desk hours
- Cleaner data in your calendar and CRM
- Transparent KPIs: answered calls, bookings, cancellations
Privacy & reliability
We keep everything in your accounts and document the flows. Optional call summaries or recordings are only enabled with explicit consent.
Built for service businesses
Our AI automation stacks are tuned for salons, studios, clinics and hospitality teams that need fast, polite, multilingual phone coverage.
- DE/IT/EN language support
- Clear handover and runbooks
- Monitoring and alerts
FAQ
Do we need new tools?
No. We connect to what you already use (Google/Outlook Calendar, Airtable, Sheets, CRM).
How fast can we launch?
Typically 3–10 business days depending on complexity and integrations.
Can the automation handle multiple locations?
Yes. We can route by location, service, language and staff availability.
Is the data stored in our systems?
Yes. We build inside your accounts so you retain full ownership.
Do you support WhatsApp or SMS?
Yes, for reminders, confirmations and review requests (with opt-in).
What does ongoing support look like?
Monitoring, monthly optimizations and a clear SLA depending on the plan.
Let’s map your automation quick wins
15 minutes to review your current flow and identify the highest-impact automations.